Publishing Your Book in the ASA-SIAM Series

Chapter 5 - Preparing Your Manuscript in the Series Format

Overview

As stated earlier, because SIAM publishes a select number of books each year, we are able to give your manuscript individual attention throughout the production process. We encourage you to prepare your book in a version of TeX (preferably LaTeX2e); information on the book macros follows. If you are unable to prepare your book in TeX, your editor can discuss various options with you.

There are some basic standards related to manuscript preparation and organization that you should adhere to when writing your book. These include the proper use of the SIAM book macros (if applicable) and the organization and inclusion of basic manuscript elements.

Macros

We have created LaTeX2e book macros for authors to use when preparing their manuscripts; these are available from your editor. Use of the macros is strongly encouraged. Ideally you should obtain the macros before you begin to type your manuscript; thus the macros can be applied from the start. If you begin creating TeX files before you receive the macros, please follow the guidelines below for formatting and numbering specific elements. Please follow the standard LaTeX numbering conventions rather than devising your own system.

General questions about applying the macros should be addressed to your acquisitions editor.

Elements of a Manuscript

A complete book typically contains three main elements: front matter, main text, and back matter. Each of these elements can have many components. (See also Chapter 4.)

Front Matter

The front matter is the material that precedes the main text. Front matter, which should always be submitted with the final manuscript, generally contains some or all of the following elements.

Half-Title Page

The half-title page contains only the main title of the book. Subtitles and author names are omitted.

Title Page

The title page contains the full, final title of the book, including the subtitle. The name and affiliation (not including street address) of each author exactly as you want them to appear must be included. In an edited volume, names and affiliations for all editors should be included. The translator's name and affiliation also appear, if applicable.

Grant Information

Acknowledgment of grant support should be included at the end of the preface. In proceedings, however, grant support information is included on the copyright page.

Copyright Page

The copyright page will be created by the publisher. It includes the copyright date for the current edition and all previous editions; printing information; the warranty (optional, used for software manuals); the CIP data (this information is generated by the Library of Congress and is used by librarians to catalog your book); any information and permission statements for previously published material (optional); a credit line for the cover art (optional); a royalty statement (optional, used for those books for which the royalty goes to the SIAM student fund); and the trademark statement.

Series Page

The series page will include the names of the editor and editorial board and a list of the books in the series. The series page is created by the publisher.

Dedication

This is an optional element.

List of Contributors

This is for edited volumes only. An alphabetical listing of the exact names and affiliations of all contributors to the volume must be submitted with the manuscript.

Reviewers

Unless this list is very long, it should be included at the end of the preface. This is an optional element.

Acknowledgments

Acknowledgments to researchers, typists, and other support personnel who aided in the production of your manuscript should be included in the preface.

Table of Contents

An exact listing of chapter titles (and authors if applicable) in the order they appear in the book should be included. The final version will be prepared by the production editor.

Foreword

A foreword is a statement about the book by someone other than the author or editor. Sometimes forewords are written by important researchers in the field of study covered by the book. A foreword is an optional element.

Preface

The preface is a short statement of the book's purpose, outlining its objectives, scope, structure, and the audience for whom it is intended. The preface is written by the author or editor. All books in the series must contain a preface. A clearly written, well-conceived preface is one of our most important marketing tools. The marketing department uses the preface to prepare promotional copy and to directly target the audience the book is expected to reach. Potential adopters read the preface to determine if the book is appropriate for their students. When the preface is prepared, careful consideration must be given to the impact it has on the eventual success of the book. Acknowledgments to typists, research assistants, and others who helped in the preparation of the book should be included as part of the preface. A list of the reviewers should also be included. (See Chapter 4 for more information.)

Introduction

In contrast to the preface, which discusses the book's purpose, the introduction describes the text itself, usually on a chapter-by-chapter basis. The introduction is primarily a preparation for or explanation of the content. An introduction is an optional element. (See Chapter 4 for more information.)

Main Text

The text is made up of various elements that help organize and give structure to your book. Included among these are headings and subheadings; theorems, lemmas, and other mathematical items; equations; illustrations; tables; and references. If you have prepared your manuscript in TeX using the series macros, the numbering of headings and mathematical and statistical items, as well as the setup of variables, equations, and mathematical expressions, will be taken care of for you. If you are not using TeX, please follow the conventions detailed below.

General Guidelines

All manuscripts should be typed, double-spaced, on nonerasable 8 1/2 x 11 paper, on one side only. Allow wide margins and number the pages consecutively starting with the opening page of the first chapter. Insertions of a word or two can be made directly on the manuscript; however, you should retype the page if more than a few words need to be added. Submit the original typed manuscript along with one photocopy; be sure to retain one complete copy for your files.

Note: Be sure to leave plenty of space between lines to allow room for copy editing marks.

Fonts and Notation

All variables will be set in italics and need not be marked. Underbars typed or written under variables will be set as underbars. Type or write a wavy black line under items to be set in boldface. (Clearly indicate whether a wavy line under a variable indicates boldface or whether it indicates an italic variable with an undertilde.) Strikeovers are not a good indication of boldface. To indicate that a nonmathematical expression (e.g., word in text) should be set in italics, underscore it. Excessive use of boldface and italics in the text is not desirable. Use them only when necessary. Letters from foreign alphabets or in script should be typed or otherwise clearly indicated. If necessary, include a separate list of special symbols that appear in the manuscript. Do not mark summation or product symbols as Greek letters. All variables and symbols should be identified clearly enough to be understood by a typesetter who is not a mathematician. For example, confusion often arises in distinguishing alpha and a, kappa and k, mu and u, nu and v, phi and null set, one and ell, oh and zero, superscript one and prime, lowercase x and multiplication sign, and hyphen and minus sign. In selecting notation, please keep in mind that certain types of notation are time consuming or costly to typeset, or difficult to read.

Organization and Numbering

Headings: Chapters can contain section, subsection, and subsubsection headings. These headings should give the reader a clear idea of the chapter's structure. They should be as brief and to the point as possible. Levels of heading should be distinguished as follows. Section heads should be double-numbered with the chapter number and section number. Subsection headings should be triple-numbered and subsubsections should be quadruple-numbered. Heading levels below subsubsections should be indicated by varying the font; for example, change to italics, then use bold italics for the next level down.

Mathematical Items: Mathematical items such as theorems, lemmas, definitions, and so on should be triple-numbered with the chapter, section, and occurrence of the element within the section. For example, the first theorem in the second section of Chapter 3 would be numbered Theorem 3.2.1. Our style for the treatment of mathematical items is as follows:

Item
Heading
Text
Thereom cap/small caps italic
Lemma cap/small caps italic
Corollary cap/small caps italic
Proposition cap/small caps italic
Definition cap/small caps italic
Remark italic roman
Hypothesis italic roman
Assumption italic roman
Proof italic roman
Note italic roman
Example italic roman
Algorithm cap/small caps as needed

Facts, claims, conclusions, conjectures, and results are set up as either theorems or remarks depending on their use.

Equations: Equations must be double-numbered indicating chapter and occurrence.

Figures and Tables: Figures and tables should be double-numbered with chapter number and occurrence (i.e., Figure 3.2 is the second figure in Chapter 3; Table 2.4 is the fourth table in Chapter 2). All figures and tables should be cited by number (e.g., "see Fig. 3.2'') and fully explained in the text. Do not use nonspecific citations such as "the figure below'' or "the table on this page,'' since page makeup may change. In figure legends, the word "Figure'' should be abbreviated to "Fig.'' and set cap/small cap followed by a period. Each figure should have a brief descriptive caption; do not duplicate information already discussed in the text. If a figure has more than one part, all parts must be mentioned in the caption. Figure captions should be italic and follow the figure number. The caption should be centered under the figure. Table tags should also be set cap/small cap followed by a period. Each table should have a brief descriptive title. The table title goes on its own line. It is italic. Table number and title lines are centered above the table.

Note: Figures or tables borrowed from a previously published source should carry an appropriate credit line at the end of the caption.

Footnotes: Footnotes should be numbered sequentially throughout the book. They should be kept to a minimum. Do not use footnotes to refer to publications; instead use a reference citation.

References: References can either be listed at the end of each chapter or collected in a comprehensive list at the end of the book. Each reference must be complete, accurate, and as up-to-date as possible. Every reference should be cited in text in a consistent manner. Do not incorporate full references in the text.

The series macros set the reference style as follows: bracketed labels consisting of the authors' initials or a number; author first and middle initials and last names (for CBMS books, these should be in cap/small caps; see the macro documentation); titles of books, articles, etc. in italics, initial caps for book titles; and commas to separate fields. For journal abbreviations, be sure to follow the standards set by Mathematical Reviews and, above all, be consistent.

The .bst file is for use with BibTeX. When you send in your files, please send only the .bbl file created by BibTeX; there is no need to also send the .bib file.

Although we prefer that you style your references according to the format set up by the macros, other reference styles, such as the BibTeX default style, are acceptable. We ask that either the numbered system or the name/date system be used. In the numbered system, all references are listed in order of citation (or alphabetical order if you prefer) and are numbered sequentially beginning with [1]. If a reference is used more than once, the number given to it at the first occurrence should be repeated. Use the bracketed numbers to cite references in text, i.e., [1], [4]--[6]. In the name/date system, all references are listed in alphabetical order. References are cited in the text using the author's name followed by the year in brackets [Smith, 1993]. If multiple papers by the same author or set of authors are published in the same year, they should be distinguished by the addition of letters (a, b, c) after the year.

Sample References

[1] N. J. Higham, The accuracy of solutions to triangular systems, SIAM J. Numer. Anal., 26 (1989), pp. 1252--1265.

[2] G. W. Stewart, Introduction to Matrix Computation, Academic Press, New York, 1973.

R. J. LeVeque (1987), Shock-tracking with the large time step method, in Computing Methods in Applied Sciences and Engineering, Vol. VII, R. Glowinski and J.-L. Lions, eds., Elsevier, New York, pp. 46--78.

Illustrations

SIAM will accept illustrations in electronic (PostScript, including EPS; TeX) or nonelectronic form. It is the author's responsibility to provide either usable PostScript files or camera-ready artwork for all figures. All illustrations should be called figures. As described above, figures should be double-numbered consecutively within each chapter and cited by number.

Electronic Figures

SIAM will accept figures in TeX or PostScript. When creating your figures, you may use any electronic art preparation system that generates a PostScript file. Figures created in TeX should be included within the text file. Create a separate file for each PostScript figure. High-quality laser printouts of each PostScript figure must also be included. Mark the hard copies on the back with your name and the figure number.

Note: When creating PostScript figures, you must use lines or dots 1 point thick or larger. Because of printing limitations, lines thinner than 1 point may break up or disappear. You are responsible for adding the input commands for PostScript figure files to your text files.

Nonelectronic Figures

The reproduction quality of nonelectronic figures is only as good as the quality of the original art. Please provide the highest quality artwork possible. Again, you must use lines that are at least 1 point thick. Hand-drawn figures or figures with handwritten labels are not acceptable and will be returned to you for redrawing. Photocopies of figures are also not acceptable.

Nonelectronic figures can be divided into two major groups: line drawings and halftones. Line drawings are charts, diagrams, and graphs that contain only blacks and whites, with no variations in shading. Halftones, sometimes called continuous tone illustrations, are black and white photographs or line drawings that contain shading variations of black, white, and gray.

Line Drawings: Original artwork should be submitted for all line illustrations. Original artwork is defined as either original india ink drawings (or high-quality photostats of drawings) or first-generation laser-printed proofs. When art is being borrowed from a previously published source, try to obtain the original artwork from the publisher when you request permission to use that illustration. If you are unable to obtain the original, either the actual printed page the figure appeared on (a tearsheet) or a glossy photostat of the printed page can be submitted.

Most artwork will be reduced in size for final reproduction. To avoid excessive reduction, which can cause problems in legibility, we recommend that artwork be drawn no larger than 8 1/2 x 11 inches. All labels (letters, numbers, Greek symbols, etc.) on a given line illustration should be identical in size and style, except superscripts and subscripts, which should be slightly smaller. Labels should be large enough to be clearly legible after reduction, and lines should be at least 1 point thick.

Included in the line art category are figures representing computer printout data. Please submit a good, clear original printout that can be reproduced with sufficient quality.

Halftones: Halftones should be submitted as black and white glossy prints. Tearsheets of printed pages are not acceptable and will be returned. Color prints and slides should not be submitted for reproduction as black and white halftones. When halftone art is being used from a previously published source, obtain either the original illustration or screened negative when you request permission to use that illustration.

Color Art

If color art is essential to your book and makes a significant contribution to the content, you must discuss inclusion of it with your acquisitions editor at an early stage of the negotiations for your book, before the contract is signed.

Back Matter

Back matter is material that follows the main text. All back matter except the index should be submitted with the final manuscript. Back matter consists of some or all of the following elements.

Appendices

Material considered supplementary to the main text should be placed in an appendix. When more than one appendix is to appear, designate the appendices with consecutive arabic numbers (Appendix 1, Appendix 2) or capital letters (Appendix A, Appendix B).

Glossary

A glossary is a list of specialized or technical terms and their definitions not in the common vocabulary of the book's audience. Terms should be listed alphabetically and their definitions should be clear and concise.

Index

An index is essential. You are responsible for preparing the index for your book. If you do not want to create the index, we will have it done by a freelance indexer and charge the cost against your royalties. There are two basic methods of index preparation. If you are writing your book using LaTeX, there are electronic indexing systems such as MakeIndex that allow you to tag index entries in your text files. SIAM strongly encourages the use of MakeIndex. If you are not using LaTeX, or if you prefer not to use MakeIndex or another imbedded indexing program to create your index, you will be asked to highlight index terms on the first proofs (see chapter six).

We have specific indexing guidelines available for book authors. Before you prepare your index, obtain the guidelines from your acquisitions editor; they will be sent to you electronically. They address the basics of index structure and content as well as how to use the MakeIndex program to tag your file.

Permissions

As mentioned in your contract, responsibility for obtaining permission to reproduce previously copyrighted material rests with the author. Contact us if you are unsure whether specific material requires permission.

In general, you must obtain permission for figures and tables that have been published in exactly the same form and copyrighted elsewhere. Adaptations of such tables or figures may also require permission, as may reproduction of certain unpublished works. (Note that a work does not need to be published to be protected by copyright.)

Quotations that exceed the "fair use" doctrine also require permission. As described in the 14th edition of the Chicago Manual of Style, "fair use" is defined loosely as short quotations from other authors' works or the reproduction of small amounts of graphic or pictorial material for the purpose of review or criticism or to illustrate or support your own points. You must quote accurately and credit all sources when invoking fair use. You must not quote another source out of context, thus changing the intended meaning of the words. Although the definition is vague, it is generally accepted that fair use is judged by whether you are simply relying on a quote to prove your point, or if you're putting someone else's work and arguments into your own words and relying on them as the basis of your conclusions. A good guideline when invoking fair use is to never quote more than a few contiguous paragraphs or allow quotations, even if they are scattered, to overshadow your original material. When in doubt, request permission.

Permission is not needed for substantially altered figures or tables that have been previously published; however, a citation of the original source must be included. The same rule applies to paraphrased quoted material.

All permissions must be obtained before the manuscript is submitted; copies of the permission letters should accompany the manuscript. Write to the copyright owner (usually the publisher) with complete information about the material you would like to borrow and complete information about the book you are writing. A sample permission letter follows. It is usually helpful to send a duplicate letter since many copyright owners will grant permission directly on the letter and will retain the extra copy. In most cases permission is granted, but it may take some time to hear from the publisher, so send your permission letters as early as you can.

Always cite the original source of any material reproduced from another publication, whether or not permission is necessary. It is also wise to check with your publisher (or check your contract) if you wish to reproduce material from your own previously published material.

When borrowing text, a convenient way to credit another source is to include it as part of the references. When acknowledging permission to borrow figures or tables, however, include the permission and original source in the caption or title. Some publishers may require exact credit lines; be sure to follow their instructions word for word.

Sample Permission Request

Dear Permissions Editor:

I am seeking permission to reprint Table 4.1 from Handbook of Numerical Analysis by Anne Smith and John Jones, Springer-Verlag, 1992. A copy of the table is attached.

This table will appear in Numerical Analysis and Scientific Computation by Mary Johnson, to be published in 1999 by the American Statistical Association and the Society for Industrial and Applied Mathematics. The book will be published in softcover and will be approximately 300 pages. I am requesting permission to reprint this selection with nonexclusive world rights in English in this edition and all future editions and revisions, and also in all electronic formats.

Full credit will be given as you indicate below. For your convenience, I am including a release at the bottom of the page. Thank you for your help.

Sincerely,

Permission is hereby granted for use of the material as stipulated above and in all future editions and revisions.

Date:
Name:
Authorized signature:
Credit line:

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