Publishing Your Book with SIAM

We request that you follow these guidelines:

This makes the production process run smoothly, and is required to successfully reproduce your book at the printer.

 

How to Format Your Book in Microsoft Word for SIAM

SIAM will be using the Word2TeX conversion program (www.word2tex.com) to convert your book from Micro-soft Word to LaTeX2e. A properly formatted Word source document is essential to a smooth conversion. Therefore, if you please follow the instructions and conventions below in preparing your Word documents, it will greatly aid in not only the conversion but also the editorial and production stages and in your galley proof review---all of which can lead to a substantially earlier publication date for your book.

Some of these conventions may seem somewhat odd or even counterintuitive, but in testing they have yielded a much higher-quality finished product. Examples of many of these conventions are illustrated in the sample file sample.pdf. (Please note that the actual content of the sample document is not intended to make any mathematical sense.) However, if any of these instructions seem unclear or if you encounter a formatting situation not covered here, please feel free to contact SIAM for assistance and further instructions on how to best format your book.

(Please note that for the purposes of this document only, the terms "LaTeX2e," "LaTeX," and "TeX" will be used interchangeably.)

Headers

Word2TeX will automatically detect number your first three levels of headers, including chapter headers. Therefore, please supply your book as one contiguous Word document (i.e., not as separate chapter files) with no table of contents. (TeX will generate the TOC automatically.) Set chapter headings in Word's Heading 1 style. You may exclude the word "Chapter" and the chapter number, as TeX will take care of these. If you wish to include "Chapter" and the number, please do so through Word's Format|Bullets and Numbering… menu using the format option at the lower right corner of the Outline Numbered tab in the Bullets and Numbering popup window. It is extremely important that the chapter heading be set in Heading 1 style and that the chapter number not be hard-coded (that is, it must be generated by Word, not typed by hand). Unnumbered chapters such as the Preface may be included as well; they will be "denumbered" after the conversion process. Please do not include carriage returns within a chapter title or else the converter will read it as two separate chapter titles. (This holds for all other headers as well.)

Set section headers in Word's Heading 2 style, subsection headers in the Heading 3 style, and subsubsection headers in the Heading 4 style. As with the chapter headers, you may exclude numbers (as, again, TeX will take care of these), but if you choose to include them, please do so via Format|Bullets and Numbering…, not by simply typing the number. Once again, it is very important that these headings be set in their appropriate Heading 2, Heading 3, or Heading 4 style.

Please set any paragraph headings (the level of heading below subsubsection) unnumbered and in a style that will not appear anywhere else in the standard text areas of the book---underline is probably best---followed by a single carriage return to separate it from the text that follows it. After the conversion, all of these underlined lines will be changed to TeX \paragraph headings via global search and replace. (Unfortunately, Word2TeX can only detect and convert the first four levels of header-chapter, section, subsection, and subsubsection, so this paragraph conversion must be done manually.) Please do not follow any of the above-mentioned headers with periods. TeX will take care of this automatically after the conversion.

Electronic Citations

Please include in-text citations to numbered items (chapter/section numbers, equation numbers, figure/table numbers, etc.), index entries, and bibliographic citations using the appropriate submenus of Word's Insert menu (Cross-reference…, Index and Tables…, etc.) and not by simply hard-coding the reference. This way, Word2TeX will electronically label and reference numbered items and bibliographic cites and generate a correct index in TeX.

Indentation

There is no need to indent either regular text or headers. TeX will handle the appropriate in-dentation for any situation.

Page/Section Breaks

Please do not include these breaks in your Word file.

Running Heads

Please do not include any running heads or header/footer folios (page numbers). TeX will generate these automatically.

Footnotes

Please use footnotes---automatically numbered and formatted by Word---and not endnotes for footnote-type material.

Bibliographic Citations

Word2TeX will translate numbered bibliographic citations into a LaTeX bibliography if they are formatted as endnotes.

Mathematical Expressions

Please make sure that all mathematical expressions, even such in-text (that is, nondisplayed) math simple numerals, single variables, or short expressions (for example, 127.03, W, or x + 3y) are created using Equation Editor or MathType. (MathType---please use the latest version---is highly recommended; please see www.mathtype.com for details.) That way, Word2TeX will know to put them in TeX's math mode. When formatting an expression such as "the jth row," please format the "j" with Equation Editor/MathType, then follow it immediately (with no space in between) with the "th" as regular text.

Equation Numbers

Equation numbers may be generated in one of two ways: as regular Word text or automatically via MathType. If you use regular Word text equation numbers (as used in the sample file), please set the equation number directly to the right of the Equation Editor or MathType equation with no space in between. The line containing the equation and its number should be set flush right (that is, right justified). Please always use parentheses and periods (not dashes) when creating equation numbers; e.g., use "(1.1)" instead of "1-1." In addition, please set equation numbers roman (that is, regular, not bold or italic) text, and please use only text, not fields, when generating the equation numbers. Finally, when citing an equation in the text, please be sure to type the equation number exactly the way it appears in the actual equation. This will allow Word2TeX to recognize it and convert it to an electronic reference.

The other option is to have MathType automatically generate equation numbers. The simplest way to do this is to create each equation by selecting Insert Numbered Display Equation from the MathType menu or toolbar. Please generate references to a numbered equation by using MathType's Insert Equation Reference command and not by simply typing the equation number.

Length of Displayed Equations

Some displayed equations that fit perfectly within the width of a Word page end up being far to wide in TeX. Of course, since there is great variability in page widths and font sizes in Word, it is difficult to quantify exactly how long is too long. However, a good working guideline is as follows: If any line of a displayed equation (not including the equation number, if applicable) is longer than 3.75 inches (9.6 centimeters), please break it into two or more lines.

Captions

Please use the Insert|Caption… menu to add centered, numbered captions below figures and above tables, respectively. The easiest way to add consistent and correctly numbered captions is to use the Auto-Caption… option. Please end each caption with a period. Finally, as mentioned above, please use Insert|Cross-reference… to generate in-text citations to figure and tables.

Figures

Please include your figures in their intended locations as inserted pictures with captions below them (see "Captions" above). Again, don't worry if this results in ugly page breaks in Word. The breaks in TeX will be different and correct. Word2TeX should convert the figures to EPS files. However, just to be safe, please also provide the figures as separate files.

If art is placed into the Word document from another application (Illustrator, Exce, Photoshop, etc.) the art should be inserted using Word's "Insert" menu, not cut-and-pasted into the Word document. By all means, forward the separate art file along with the Word document; this will avoid having to extract the art from Word.

If any of your figures were created as Word Drawing elements, they should be converted to WordPad figures before conversion to yield optimal results. Therefore, using the Select Objects arrow on the Drawing toolbar, please select all of the elements of the Word Drawing figure (including all text boxes), select Copy, open a new Word-Pad document, select Paste, click on the new WordPad figure (which should now be one contiguous object), select Copy, return to Word, delete the old figure, and select Paste to place the new WordPad figure in the old Drawing figure's location. Then you can go back to WordPad and save the figure as a separate file.

As part of the conversion process, Word2TeX generates instructions for TeX to call all figure files at the same size. This size can be set in units (inches, cm, mm, picas, or points) or as a percentage of the (TeX) text width or height. If it so happens that all of the figures are actually supposed to be the same size, please inform SIAM of what that size is. Otherwise, if each figure should be its own particular size, please supply SIAM with a list of figures and their intended sizes. (Unfortunately, due to the intricacies of converting .wmf, .bmp, and similar files to EPS format, simply calling each figure in at its full in-file size yields undesirable results.)

This document was prepared for SIAM by John L. Spiegelman Publication Services, 101 Washington Lane #621, Jenkintown, PA 19046, USA • (215) 886-4343 • spiegs@spiegs.net. Latest revision: June 27, 2001.

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