Hotel and Transportation Information


SIAM Conference on Mathematics of Data Science (MDS20)

Hotel & Transportation Information


Hotel Reservation Deadline


Hotel Reservation Deadline

April 7, 2020


Hotels


Hotels

Hilton Cincinnati Netherland Plaza

35 West Fifth Street, Cincinnati, OH 45202, U.S.
Phone: +1-513-421-9100
Toll free Reservations (USA and Canada): 1-800-HILTONS (1-800-445-8667)


Student ID must be presented upon check-in. SIAM has negotiated a limited number of reduced rate rooms for students. Please book early as these rooms sell out quickly!

Government Rate

$143++ per night

Book Now

Government employees are encouraged to reserve a room in the conference block at the group rate of $143++. The negotiated group rate is below the standard GSA rates.



Renaissance Cincinnati Downtown Hotel

36 East Fourth Street, Cincinnati, OH 45202, U.S.
Phone: +1-513-333-0000
Toll free Reservations (USA and Canada): 1-800-468-3571


Other Hotels

HOUSING ALERT


Conference Location

Hilton Cincinnati Netherland Plaza
35 West Fifth Street, Cincinnati, OH 45202, U.S.
Phone: +1-513-421-9100
Toll Free Phone: 1-800-HILTONS (1-800-445-8667)

Parking

Posted rates apply.

Transportation Information


Additional Information

Hotel Location

Open since 1931, the Hilton Cincinnati Netherland Plaza hotel is one of the world’s finest examples of French Art Deco design. This National Historic Landmark hotel offers 40,000 sq. ft. of unique event space. Dine at Orchids at Palm Court, responsible for making this hotel the #1 Hilton food and beverage hotel in the USA for six of the last seven years.


Did You Know?

Your support in staying at the Hilton Cincinnati Netherland Plaza helps keep the conference costs down, which directly affects your registration fees. SIAM guarantees the hotel that we will fill a certain number of “room nights” (rooms per night) during the conference. SIAM incurs penalties if too many attendees opt to stay in other hotels in the area or neglect to indicate to the hotel that they are with the SIAM conference. At this time, conference costs do not include meeting room rental. If SIAM fails to fill the contracted room block, SIAM is charged the cost for the meeting rooms on a daily basis, along with a hefty penalty. Future registration fees could increase to cover these additional risks.


Reservations

SIAM is holding a block of rooms at the Hilton Cincinnati Netherland Plaza. These rooms are being held on a first-come, first-served basis at the following discounted rates. Please be aware the room block fills quickly, so we suggest you make your hotel and travel plans early.

The group rate is guaranteed until the cutoff date or until the room block is full. If rooms are available after the cutoff date, they will be offered at the best available rate.

Reservation Deadline – 11:59 p.m. local time April 7, 2020 (or until the room block is filled)

Single/Double Room Rate*: $186 per night plus 17.5% tax
Government Rate: $143 per night plus 17.5% tax
Student Rate: $131 per night plus 14.5% tax
Student ID must be presented upon check-in. SIAM is able to negotiate a limited number of special student rate rooms. Please book early as these rooms sell out quickly!

All rooms based on availability.
All rates are subject to state and local occupancy taxes.
*Additional fees of $20 per person apply to triple and quad occupancy.

In the event that you find a lower room rate, please make the reservation at the lower rate and notify SIAM immediately. By doing this you will receive the lower rate and be counted towards the SIAM room block. However, please be aware by booking outside the SIAM room block at a lower rate, you may not receive the same benefits as rooms reserved in the SIAM room block (i.e. complimentary internet access).

In order to receive the SIAM rate, please make your reservations using the appropriate online reservation link or by calling the hotel directly and identifying yourself as a SIAM attendee:
Toll Free Reservations (U.S. and Canada): 800-233-1234
Direct Telephone Number: +1-714-750-1234

Do not make your reservation online using the hotel’s general website, as this will not allow you to obtain the SIAM group rate. Be sure to use the online reservation link above if making reservations online. Remember to get your confirmation number!

Reservations are not confirmed until acknowledged in writing by the hotel or verified by phone. Be sure to get a confirmation number from the hotel and be prepared to provide that number to the front desk clerk upon check-in at the hotel.


Cancellations

If you need to change or cancel your reservation, you must contact the hotel prior to 11:59 p.m. two days prior to the scheduled arrival date to avoid a cancellation fee. You can contact the hotel at 800-445-8667 (U.S. and Canada) or +1-513-421-9100. Remember to get a cancellation number!


Check-In and Check-Out

Check-in time is 4:00 p.m. and check-out time is 11:00 a.m.


Deposit

The Hilton Cincinnati Netherland Plaza requires a credit card to confirm and guarantee your reservation. The hotel will send out e-mail confirmations upon request.


Health Facilities

Hotel guests will have complimentary use of the fitness center and pool in the Hilton Cincinnati Netherland Plaza.


Telephone Messages

The hotel operator can be reached at +1-513-421-9100. Telephone messages can be left in guest rooms for guests staying in the hotel.


Transportation

By Air

SIAM has selected Wings Travel to assist attendees in making travel arrangements. To book your reservations through Wings Travel, contact the Corporate Team at +1-215-628-3322 or toll free (US and Canada) at 800-243-4370 and press one (1) when you hear the recording, or email your requests to [email protected]. Be sure to reference the SIAM Data Mining/Mathematical Aspects of Materials Science. Wings Travel will issue your ticket and email it to you. Please be aware there is a fee for this service.

You also have the choice of using your own travel agent or an internet service. There are many websites available to allow you to search for and purchase airline tickets online. Expedia, Orbitz, and Travelocity are just a few.

Ground Transportation

Public Transportation from Airport

Taxis are available at the airport for transportation to the hotel. Please visit the Hilton Cincinnati Netherland Plaza website, and click on “Map & Directions” to find local directions. SIAM also suggests you contact the hotel directly for any information about sharing transportation. Additional ground transportation information is available on the Cincinnati/Northern Kentucky International Airport website.

By Train

Amtrak has a rail station in Cincinnati. To make train reservations through Amtrak, call (800) USA-RAIL, go to the Amtrak website, or contact Wings Travel. Taxis are available at the train station for transportation to the hotel.

Rental Cars

Many major car rental companies have offices inside the airport terminal. You can make your arrangements when you arrive at the airport or you can make them through Wings Travel or your own travel agent. Wings Travel can make your car rental reservations at the same time you make your flight reservations. See information above regarding how to reach Wings Travel.

Driving Directions

If renting a car, please obtain a map and directions from your rental car company. Another option is to visit Google Maps, or another similar web site. SIAM highly recommends you contact the hotel directly at +1-513-421-9100 or visit their website for driving directions.


Hotel Room Sharing Form

The hotel room sharing form is now available here.