Review Procedures

Manuscript Submissions and Editor Assignments

Authors must submit manuscripts to SIAM Journal on Imaging Sciences (SIIMS) in electronic form. Hard-copy submissions will not be considered. Authors must enter submissions directly into the Journal Submission & Tracking System at http://siims.siam.org. Authors should submit both the manuscript and a cover letter in PDF format.
Note: Non-supplemental images/figures, if any, must be embedded "inline" in the manuscript.
(See Instructions for Authors at http://www.siam.org/journals/siims/authors.php for information about submitting supplementary multimedia files with a SIIMS manuscript.)

After the submission has entered SIAM's tracking system, the corresponding author receives an e-mail acknowledging receipt and providing the manuscript number. Authors are asked to include the manuscript number in all correspondence regarding the paper.

After checking the files the author submitted, the SIAM office contacts the EIC to let him/her know that there is a new manuscript that needs to be routed. Note that all contact with the EIC and all subsequent review correspondence with the Associate Editor (AE) and the SIAM office regarding the manuscript will be done via e-mail. The EIC briefly reviews each submission to determine whether it is appropriate for the journal and, if so, which AE is appropriate to handle the review. In making this decision, the EIC takes into account both the areas of expertise and the current workloads of the editors. If the EIC assigns the paper to an AE, (s)he does so by letting the SIAM office know to whom the submission should be routed for review. The SIAM office then contacts the AE to let him/her know that(s)he will be handling the manuscript. This e-mail provides the AE a direct link to the manuscript and the cover letter. Assuming the AE accepts the assignment, the paper is considered in review (status R) at this point. Note that the EIC can reject papers that are clearly inappropriate for SIIMS without assigning them to a Review Editor.

Direct Submissions: Members of the Editorial Board occasionally receive submissions directly from authors. In such cases the editor will ask the author to resubmit the paper to the SIAM office through the Journal Submission & Tracking System at http://siims.siam.org. This procedure ensures that the SIAM office will have the opportunity to access the manuscript for proper processing and tracking throughout the review process. Editors should not review a new submission without the approval of the EIC, who assigns the Review Editor for each paper.

Papers authored by Editorial Board members: Papers authored by Editorial Board members are subject to the same anonymous peer-review process as other papers.  Submissions to the journal authored by the Editor-in-Chief will be directed to the Vice President for Publications, who will oversee the review process.

Status Changes

Once the Review Editor has obtained referee reports and made a decision on a manuscript, the author receives an email informing him/her of the decision. Anonymous referee reports are generally included, along with the Associate Editor (AE) decision.

NOTE: To protect referee confidentiality, all referee reports that are sent electronically are safest as plain text, or (La)TeX source. The Journal Submission & Tracking System also allows attachment of a PDF or a PostScript file, but this is not the preferred path in terms of protecting referee identity. If an attachment is sent, the editor MUST take care to make sure that all filename header information is edited out.

The various status designations used by SIAM are discussed below. Note the distinctions among the following statuses: rejected, in revision, accepted pending minor revision.

Transfer

Papers that are of high quality but are inappropriate for the journal to which they have been submitted can be transferred to another SIAM journal for consideration. Both EICs involved and the author(s) must approve the transfer. The EICs must agree before the author(s) is consulted. If the author agrees to the transfer, the original paper is marked rejected (RJ) and a new file is opened with a different manuscript number. The submission then goes through the system to the EIC of the second journal. However, SIAM staff should first include a "General Note" on the electronic file indicating its history as a transferred paper.

Reports

Various reports can be run by SIAM staff. Selected reports are run and distributed to the journal EICs on a monthly and quarterly basis. One report shows all papers in process, while others emphasize papers that have remained in one status for an unusually long time.

The Editorial Assistant working with SIIMS sends editors an Individual Editor Report periodically. This report shows all papers assigned to that editor, and asks for status updates on all papers that have been in review for four months or longer (flagged). If a paper has gone back to an author for revision (V or PA) and the editor has not received the revision though some months have passed, the Editorial Assistant will point this out in the report and will offer to contact the author to see if the author intends to complete the revision.

It is helpful if the editors respond, within one week, to the Editorial Assistant. If possible, the editor should indicate approximately when the review will be completed. SIAM receives the greatest number of author inquiries about flagged papers and it is important that authors be reassured that the review is proceeding.

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