Publishing Your Book with SIAM

Chapter 5

Preparing Your Manuscript in SIAM’s Format

There are some standards related to manuscript preparation and organization that you should adhere to when writing your book. These include the proper use of SIAM’s book macros and the organization and inclusion of basic manuscript elements.

5.1       SIAM’s Book Macros

SIAM will supply you with our LaTeX macro files and instructions for using them as you prepare your book manuscript. You can download the macros and a sample file from our Web site. The macro can be applied after you have written your complete manuscript; however, if you are still in the preliminary stages of preparing your text, we encourage you to use our book macros from the start to help avoid potential incongruities between your own LaTeX style files and the SIAM macros. As you are working to apply the macros, questions should be addressed to your acquisitions editor or developmental editor.

SIAM’s book macros will format your book to a standard 7-inch x 10-inch trim size, with headings, mathematical items, etc., set in our house style. SIAM’s book macro uses a font package that should only be used if Mathtime and Mathtime Plus fonts are installed on your machine. If you do not have those fonts, you will need to comment out these lines of code as you run your files. The default font family will be Computer Modern, and your developmental editor will incorporate the correct fonts when your final manuscript is received by SIAM. (Note: Computer Modern is used for all books in the Fundamentals of Algorithms series.) Keep in mind that changing the fonts will affect page flow, so you should not spend time ensuring that page breaks fall in particular places as you prepare your manuscript for submission.

 

5.2       Elements of a Manuscript

A complete book typically contains front matter, main text, and back matter. Each of these elements can have many components, which are explained below.

5.2.1   Front Matter

The front matter is the material that precedes the main text. It generally contains some or all of the following elements.

Half-Title Page
This page, created by SIAM, contains only the main title of the book. Subtitles and author or editor names are omitted.

Title Page
This page, also created by SIAM, contains the full title of the book, including the subtitle. The names and affiliations of all authors or editors are included as well. SIAM’s standard marketing questionnaire will ask you to supply this information exactly as you would like it to appear.

Copyright Page
The copyright page is created by SIAM and always includes the following information:

The following are optional elements that appear on the copyright page when applicable:

Series Page
If your book is part of a SIAM series, this page will include the names of the editor-in-chief and editorial board members. It will also list all the previously published books in the series. This page is created by SIAM.

Dedication
The dedication is an optional element and is created by SIAM. If you wish to dedicate your book to someone, you should supply the appropriate text when submitting your final manuscript.

List of Contributors
Edited volumes include an alphabetical listing of the exact names and affiliations of all contributors to the volume. The book’s editor must supply this information at the time the manuscript is submitted to SIAM.

Acknowledgments
Acknowledgments to researchers, typists, and other support personnel who aided in the production of your manuscript should be included at the end of the preface. Any grant support received toward work on the book should be acknowledged at the end of the preface.

Table of Contents
An exact listing of chapter titles in the order they appear in the book should be included with your manuscript. SIAM’s book macros will create the table of contents, which will be finalized by the production editor.

Foreword
A foreword is a statement about the book by someone other than the author or editor. Sometimes forewords are written by important researchers in the field of study covered by the book. This is an optional element, and you should discuss it with your acquisitions editor prior to contacting anyone about preparing a foreword.

Preface
The preface is a necessary element in each book SIAM publishes. It is a short statement of the book’s purpose, outlining its objectives, structure, and the audience for whom it is intended. Because the marketing department uses the preface to prepare promotional copy and readers use it to decide whether to purchase the book, it should be clearly written and reader friendly. More information on writing a strong preface is in section 4.1.1.

Introduction
Some books contain an introductory chapter. In contrast to the preface, which discusses the book’s purpose, the introduction describes the text itself, usually on a chapter-by-chapter basis. The introduction is primarily meant to prepare the reader for the content of the book by explaining what material will be covered and how it is organized. The introduction is an optional element, and if the book does not have an introduction this material can appear in the preface. (See section 4.1.2 for more information.)

5.2.2   Main Text

The main text of a book consists of many elements that help organize and give structure to your book. These included headings and subheadings, mathematical items (e.g., theorems and lemmas), equations, illustrations, tables, and references. SIAM’s book macros will take care of numbering and formatting these items for you. If you are not able to use LaTeX, you should contact your acquisitions editor to receive formatting instructions.

The information provided below describes what to expect when using SIAM’s book macros to format your book.

General Formatting
SIAM’s book macros will set the margins and line spacing for your manuscript, so you should not add such commands to your source file.

Fonts
As previously mentioned, SIAM uses the Times font family in most publications. However, as you prepare your manuscript you’ll need to comment out the lines of code pertaining to fonts and run your files with the default font, Computer Modern, unless you have Mathtime or Mathtime Plus fonts on your machine. Your developmental editor will call in the Times font package after you have submitted your final manuscript. (Note: Computer Modern is used for all books in the Fundamentals of Algorithms series.)

Organization and Numbering
General Notes. All numbered items throughout the book should be soft-coded, that is, coded and labeled such that LaTeX can automatically cross-reference them. Hard-coding does not allow for ease in updating cross references and should be avoided.

Headings. Chapters can contain section, subsection, and sub-subsection headings, which should give the reader a clear idea of each chapter’s structure.

Mathematical Items. Many mathematical items (i.e., theorems, lemmas, corollaries, propositions, definitions, proofs, and algorithms) are defined by SIAM’s macros and should not be redefined in your LaTeX files. Other items not defined by our macros should be set as described below:

Item                   Heading                 Text
Remark                italic                   roman
Hypothesis           italic                   roman
Assumption          italic                   roman
Note                    italic                   roman
Example               italic                   roman

Facts, claims, conclusions, conjectures, and results are set up as either theorems or remarks, depending on their use.

Equations. Displayed equations will be double numbered by our macro to indicate chapter and occurrence (e.g., equation 4.1).

Figures and Tables. Figures and tables will be double numbered by our macro and will be placed as close to their callouts as possible.  Please be sure that every figure or table has a callout and explanation within the main text. Also, do not use nonspecific citations such as “the figure below” or “the table on this page” since page flow may change.

Each figure and table should have a brief descriptive caption. If a figure has multiple parts, each part must be explained in the caption.

Note: Figures or tables created by someone other than the author or borrowed from a previously published source, even those created by the author him- or herself, must carry an appropriate credit line at the end of the caption. (See section 5.2.5 for additional information.)

Footnotes. Footnotes should be used sparingly and numbered consecutively throughout the book. Do not use footnotes to refer to publications; instead use reference citations.

References. References should be listed after each chapter of an edited volume and at the end of an authored book. The SIAM book macros set the reference style as follows: bracketed labels consisting of a number or the authors’ initials; author first and middle initials and last names; titles of books, articles, etc., in italics; initial capitals for book titles; and commas to separate fields. For journal name abbreviations, please follow the standards set by Mathematical Reviews and, above all, be consistent.

The SIAM .cls file adds the page number(s) to references.  This will not work for contributed volumes that have references after each chapter.

The SIAM .bst file is for use with BibTeX. When you send in your files, please send only the .bbl file created by BibTeX; there is no need to also send the .bib file.

Although we prefer that you style your reference lists according to the format set by our macros, other reference styles, such as the BibTeX default style, are acceptable. We ask that either the numbered system or the name/date system be used. In the numbered system, all references are listed in order of citation (or alphabetical order, if you prefer) and are numbered sequentially beginning with [1]. If a reference is used more than once, the number given to it at the first occurrence should be repeated. Use the bracketed numbers to cite references in the text (e.g., [1], [4]-[6]). In the name/date system, all references are listed in alphabetical order. References are cited in the text using the author’s name followed by the year (e.g., [Smith, 1993]). If multiple papers by the same author or set of authors are published in the same year, they should be distinguished by the addition of lowercase letters after the year (e.g., [Smith, 1993a]). References citations should not be hard coded.

Sample References:

[6]

B. Fidan, Y. Zhang, and P. A. Ioannou, Adaptive control of a class of slowly time-varying systems with modeling
uncertainties, IEEE Trans. Automat. Control, 50: 915-920, 2005.

[7]

P. V. Kokotovic and M. Arcak, Constructive nonlinear control: A historical perspective, Automatica, 37: 637–662, 2001.

[8]

M. Krstic, I. Kanellakopoulos, and P. V. Kokotovic. Nonlinear and Adaptive Control Design, Wiley Interscience, New York, 1995.

 

5.2.3   Figures

SIAM will accept figures in PostScript, including EPS or LaTeX) forms. It is the author’s responsibility to provide PostScript files of all figures. These should be created in black and white unless color art has been approved for the book and stipulated in the contract. Hand-drawn artwork, or artwork with hand-written labels, is not acceptable because of the poor reproduction quality. Such figures will be returned to you to be replaced by computer-generated figures.

You are responsible for adding the input commands for PostScript figure files to your LaTeX file. All artwork submitted should be in its final size so that it does not have to be resized in the LaTeX file. When creating PostScript figures, you must use lines or dots that are 1 point thick or larger. Because of printing limitations, lines thinner than 1 point may break up or disappear.

In the case of color art, files should be saved as CMYK (cyan, magenta, yellow, black), not RGB (red, green, blue), format. Although RGB format is acceptable for viewing a color figure on a computer screen, CMYK is the color format necessary for printing high-quality color figures. Your developmental editor can assist you with converting figures from RGB to CMYK if necessary.

5.2.4   Back Matter

Back matter is material that follows the main text. All back matter should be submitted with the final manuscript. Back matter consists of some or all of the following elements.

Appendices
Material considered supplementary to the main text should be placed in an appendix so it does not break the flow of the text for readers. The SIAM book macros will designate the appendices with consecutive capital letters (e.g., Appendix A, Appendix B).

Glossary
A glossary is a list of specialized or technical terms and their definitions. Terms should be listed alphabetically and their definitions should be clear and concise.

Index
An index is an essential part of your book because it provides a quick reference for readers seeking a particular topic or key term. You are responsible for preparing the index for your book, either by tagging terms within your LaTeX file or by highlighting terms on your set of proofs. SIAM strongly encourages the use of a system like MakeIndex for creating your index electronically.

Before creating your index, please obtain SIAM’s index preparation guidelines from your acquisitions editor or developmental editor. These guidelines address the basics of index structure as well as how to use the MakeIndex program to tag your file.

Indexing Guidelines [PDF 2.08MB]

5.2.5   Permissions

As mentioned in your contract, the responsibility for obtaining permission to reproduce previously copyrighted material rests with the author. Contact SIAM if you are unsure whether specific material requires permission.

In general you must obtain permission for figures and tables that have been published in exactly the same form and copyrighted elsewhere. This includes instances when you were the original creator of the material in question. Adaptations of such materials may also require permission, as may reproduction of certain unpublished works. (Note that a work does not need to be published to be protected by copyright.)

Quotations that exceed the “fair use” doctrine also require permission.  According to the 15th edition of the Chicago Manual of Style the following factors should be taken into account when determining whether their use is fair:
  1. The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes
  2. The nature of the copyrighted work
  3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole
  4. The effect of the use on the potential market for, or value of, the copyrighted work

… it allows the author to quote from other authors’ work or to reproduce small amounts of graphic or pictorial material for purposes of review or criticism or to illustrate or buttress their own points.

Permission is not needed for substantially altered figures or tables; however, a citation of the original source must be included with such materials. The same rule applies to material based on the ideas of those other than the author.

You must obtain all permissions prior to submitting your manuscript, and you must include copies of all permissions letters with your submission. To obtain permission to use a previously published item, write a letter to the copyright holder, usually the publisher, with complete information about the book you are writing and how the material will be used. A sample permissions letter follows. Note that you will need to give your book’s title, expected publication date, approximate page count, and cover type (hard or soft). If you have any questions about these items, refer to your publishing agreement or contact your acquisitions editor.

In most cases permission is granted, but it may take 6 to 8 weeks to hear from the publisher, so you should send your permission requests as early as possible. Some publishers may require exact credit lines, so be sure to follow their instructions word for word.

You should also be aware that some publishers will require a fee when agreeing to allow you to use their materials.
 
 
Sample Permission Request

Dear Permissions Editor,

I am seeking permission to reprint Table 4.1 from Handbook of Numerical Analysis by Anne Smith and John Jones, Springer-Verlag, 1992. A copy of the table is attached.

This table will appear as Figure 2.2 in Numerical Analysis and Scientific Computation by Mary Johnson, to be published in 2007 by the Society for Industrial and Applied Mathematics. The book will be published in softcover and will be approximately 300 pages. I am requesting permission to reprint this selection with nonexclusive world rights in English in this edition and all future editions and revisions and also in all electronic formats.

Full credit will be given as you indicate below. For your convenience, I am including a release at the bottom of the page. Thank you for your help.

Sincerely,

Mary Johnson

Permission is hereby granted for use of the material as stipulated above and in all future editions and revisions.
Date:
Name:
Authorized signature:
Credit line:

Renew SIAM · Contact Us · Site Map · Join SIAM · My Account
Facebook Twitter Youtube